The Publications Template

The Publications Template enables you to effectively manage various tasks associated with your publication. With the Publications template, you can maintain a bank of interesting articles that can be easily delivered to your subscribers based on their personal preferences.

Who uses the Publications Template?

Editors who need to:
  • Maintain a database of articles for use in future publications.
  • Give proper attribution to the authors of the articles.
  • Ensure that articles and/or publications are being sent to subscribers.

Key Features

  • Stores information about Publications, their status, and optional images.
  • Each Publication can have multiple, user-defined Tags.
  • Each Publication can have a user-defined Publication Type.
  • Each Publication has multiple Subscribers and can feature multiple Articles.
  • Stores information about Subscribers, their addresses, contact information and status.
  • Subscribers may request different delivery options.
  • Stores information about Articles, their Authors, their status and any Notes associated with them.
  • Each Article may or may or may not have Authors or Notes.
  • Articles can be printed without a Publication and can have an optional image.
  • Stores information about Authors, their addresses, contact information and status.

The Clubs/Memberships Template

The Clubs/Memberships Template enables you to effectively schedule group activities for club members. With the Clubs template, you can make the most efficient use of club resources and ensure that members have an enjoyable experience.

Who uses the Clubs/Memberships Template?

Club Managers who need to:
  • Manage membership at their club.
  • Organize member classes for members at different skill levels.
  • Take bookings for member use of limited resources such as tennis or squash courts.

Key Features

  • Clubs will have more than one Group.  Each Group can be active or inactive.
  • Each Group can have a user-defined Group Type and a user-defined Level (Beginner, Intermediate, Advanced).
  • Group meetings/classes run between a start and end date and each session are scheduled between a start and end time.
  • Each Group has multiple Members and may have a Group leader.
  • Stores information about Members, their addresses, contact information, and status.
  • Members may or may not belong to one or more Groups.
  • Members may play one or more Roles within the Groups in which they participate.

The Tasks Template

The Tasks Template enables you to effectively manage various tasks associated with a bigger project. With the Tasks template, you can easily track whether the details are being dealt with so you can focus on the big picture – getting the project done on schedule!

Who uses the Tasks Template?

Managers who need to:
  • Break a project down into smaller chunks which can then be assigned to various members of the team.
  • Analyze whether projects are being completed on time and within budget.
  • Determine the status of any or all tasks at any given time.

Key Features

  • Stores information about Projects, their status and estimated timetable.
  • Stores information about Clients, their addresses, contact information and status.
  • Store information about Associates, their addresses, contact information and status.
  • Tasks can be tagged with a user-defined Task Code as well as a user-defined Priority Level.
  • Each Task may be associated with a Client.
  • Each Task may be associated with a Project.
  • Each Task is assigned to an Associate (or employee).
  • Each Task has a user-defined Status.

The Purchase Orders with Inventory Template

Purchase Orders with Inventory enables you to effectively manage purchase orders at your store or warehouse.  With the Purchase Orders with Inventory template, you’ll always know what has been ordered, when it’s supposed to arrive and where to put it once it does – so you and your staff can focus on keeping your inventory organized.

Who uses the Purchase Orders with Inventory Template?

Stock managers who need to:
  • Store information about their inventory and where everything is being kept
  • Track purchase orders, cost of goods sold and delivery dates

Key Features

  • Stores information about Inventory, its Category and Sub-category and where it is physically located (Shelf, Bin, Cabinet, Bay)
  • Stores information about Vendors, their addresses, contact information and status as well as multiple, user-defined Vendor Types.
  • Store information about Associates (your employees), their addresses, contact information and status.
  • Purchase Orders can be tagged with a user-defined Activity Code as well as a user-defined Expenditure Code.
  • Each Purchase Order can have Notes and a Priority Code associated with it.
  • Multiple Associates can place Purchase Orders. Each PO is identified with the code of the Associate who placed it.
  • Keeps track of Purchase Orders to various Vendors, details about which Products were ordered, expected delivery dates and payment information.
  • Some purchases may require an Expenditure Code.
  • Enables you to sort your Inventory by Category.

The Products (Shoes) Template

Products (Shoes) enables you to effectively manage shoe inventory at one or multiple shoe outlet locations.  With the Shoes template, you’ll always know what’s in stock, what’s coming and where everything is, so you and your staff can focus on making sure your customers walk away with shoes that are a perfect fit!

Who uses the Product (Shoes) Template?

Shoe sellers who need to:
  • Store information about their shoe inventory and the locations in which they are being kept
  • Track purchase orders and delivery dates
Although the template was designed with shoes in mind, it can easily be adapted to manage information about other types of clothing.

Key Features

  • Stores information about Store locations, their addresses and contact information.
  • Stores information about Vendors, their addresses, contact information and status.
  • Store information about the Products (Shoes) which can be purchased from multiple vendors.
  • Shoes come in a variety of Styles, multiple Colors and different Sizes.
  • Shoes can be stored at different Store or Inventory locations.
  • Keeps track of inventory: Styles, Colors, and Sizes on hand as well as Locations in the store and other outlets where they can be found.
  • User-defined reorder levels for each product/color/style/size make it easy to maintain optimum inventory levels.
  • Keeps track of Purchase Orders to various Vendors, details about which Products were ordered, expected delivery dates and payment information.

The Training with Attendance Template

Training with Attendance enables you to effectively monitor student attendance, determine whether students have completed course activities and assign grades for these activities.
The Training with Attendance template is an excellent tool to keep course attendance and grading information organized so you can focus on teaching the class!

Who uses the Training with Attendance Template?

Course Instructors who need to:
  • Track Student Attendance for the Courses they teach
  • Assign Grades based on completion of Course Activities
  • Monitor their Course Schedule for a given Semester
Department Staff who need to:
  • Assign Courses to Students
  • Determine Student Course Schedules for a given Semester
  • Determine whether Students have passed the Course
  • Contact Students or Instructors

Key Features

  • Stores contact information for Students and Instructors.
  • Students take more than one Course and must pass more than one exam.
  • Instructors teach more than on Course and must grade multiple exams.
  • Allows you to define different Types of Courses and the Departments they are attached to.
  • Stores Course information and the Semesters when they are Scheduled.
  • Courses have a limited number of seats which can vary based on Semester.
  • Tracks user-defined Course Activities needed for the Student to obtain a passing Grade.
  • Keeps track of the Courses the Student is taking, their Attendance and Grades obtained for each Activity required to complete the Course.

The Complaints Template

Complaints enables you to effectively manage complaints from your members or clients quickly and efficiently.  It allows you to assign an associate to handle a complaint, assign jobs to associates and track fees and levies associated with the complaint.
The Complaints template helps you keep your member clients happy by making sure their complaints are handled as quickly as possible with the least amount of fuss!

Who uses the Complaints Template?

Service Companies such as Property Managers, Building Superintendents and Homeowners’ Associations who need to:
  • Handle Complaints from their Members
  • Assign Associates to perform the Activities needed to resolve the Complaints
  • Collect any Fees or Levies related to the Complaints
  • Track and schedule any follow-up Activities needed to permanently resolve the Complaint.

Key Features

  • Stores contact information about Members – your clients.
  • Member Types are user defined and can be Companies, Individuals, or Individuals working for a Member Company.
  • Members can have more than one Complaint.
  • Members pay Fees to resolve their Complaints.
  • In some cases, Members pay Levies based on a user-defined Complaint Type or a user-defined Complaint Category
  • Keeps track of Complaints, the Member who made the complaint, any Activities performed by Associates to resolve the issue and Levies to be collected due to the Complaint.
  • Complaints can have multiple, user-defined Activities associated with them and each Activity can have a different, user-defined Levy associated with it.
  • Keeps a record of Activities, Associates assigned to perform the Activities and any follow-up actions that need to be taken to resolve the Complaint.
  • Stores information about Associates and their Activities.

The Hotel Booking Template

Hotel Bookings enables you to effectively manage hotel reservations without the need for an expensive online booking system.  It is perfectly adapted to smaller hotels, BnBs and guest houses.
The Hotel Reservation template is a great tool to keep your bookings in order – so you and your staff can focus on welcoming your guests and making their stay the best it can be!

Who uses the Hotel Booking Template?

Hotel employees at the reservation desk who need to:
  • Store contact information about multiple Reservation Agents
  • Store contact information about multiple Guests
  • Store configuration information about multiple Hotel Rooms
  • Manage bookings for multiple Guests
  • Process payments from Guests at check-in/check-out
Housekeeping managers who need to:
  • Store contact information about housekeeping Staff members
  • Assign housekeeping Staff to rooms

Key Features

  • Keeps track of Hotels, their addresses and contact information
  • Keeps track of Guests, their addresses and contact information
  • Keeps track of Staff, their addresses, position and contact information
  • Hotels have multiple Rooms. Each Room can be assigned a user-defined Room Type (bed size, suite, penthouse, etc.)
  • Room Rates may vary for different Bookings based on user-defined Rate Types
  • Bookings can be made by Reservation Agents or by the prospective Guests themselves
  • Multiple Rooms can be booked in one session
  • Keeps track of Bookings and the status of a given Room
  • Allows you to assign Rooms based on selection criteria such as Room Type and Floor
  • Allows you to assign housekeeping Staff to Rooms

The Restaurant Reservation Template

Restaurant Reservations enables you to effectively manage restaurant reservations without the need for an expensive online booking system.  It is perfectly adapted to smaller eating establishments or hotels and concierge services that work with multiple restaurants on behalf of their clients.
The Restaurant Reservation template is the perfect reservation management tool which will free up valuable time – so you and your staff can focus on keeping your clients happy!

Who uses the Restaurant Reservation Template?

Concierge Services who need to:
  • Store information about multiple restaurants
  • Store information about multiple hotels
  • Manage reservations for multiple clients
Restaurant employees who need to:
  • Manage reservations for their own establishment
  • Store information about multiple hotels to facilitate contacts for reservation confirmations and take-out deliveries to those hotels
Hotel employees who need to:
  • Store information about multiple restaurants in the area to recommend to their guests.
  • Book reservations for their guests

Key Features

  • Keeps track of Restaurants, their addresses, contact information, expense rating and dress code
  • Keeps track of Hotels, their addresses and phone number
  • Allows you to identify different types of Dress Codes
  • Allows you to identify different elements on an Expense Scale ($-$$$$)
  • Restaurants can serve more than one Type of Cuisine
  • Restaurants can serve more than one Course (open for Breakfast/Lunch/Dinner/etc.)
  • A Restaurant will have an overall Rating, but each Course it serves can have its own Rating
  • Restaurants can be filtered by various criteria: Type of Cuisine; Courses; where it ranks in the expense scale; Rating
  • Keeps track of Reservations: Contact Date/Time; Contact Name and Phone Number; Reservation Date/Time; Confirmation Date/Time; Cancellations

The Property Management Template

Property Management is a sophisticated database application that lets you manage multiple properties, buildings, and units.  It allows you to track bookings and utility costs, manage parking spots and ensure that property inspections are carried out after guests check out.
The Property Management template is suitable for property management services who are looking for a simple, in-house solution to manage their bookings and expenses at a fraction of the cost of most online property management systems.

Who uses the Property Management Template?

Property Managers who need to:
  • Store information about multiple Properties, Buildings and Units
  • Track Utility costs for each Building
  • Track which Units are rented
  • Schedule Inspections after Guest check-out
  • Maintain contact information about Guests staying in the Units
  • Assign Parking spots according to need

Key Features

  • Keeps track of Properties, their addresses and contact information
  • There can be multiple Properties and each Property can include multiple Buildings
  • Each property can have multiple user-defined Features (on the golf course, 24-hr security, beach access, etc.)
  • Allows for various Building Types (Commercial, Residential, Industrial, etc.) and Unit Types (Condo, Villa, Penthouse, etc.) which can be adapted to your business
  • Each Building can have multiple user-defined Utility Types so you can easily track expenses
  • Each Building can have multiple rental Units including commercial space, a Manager, various Utilities and user-defined Building Features (common pool, gym, etc.)
  • Each Unit can have multiple Unit Features (A/C, Cable TV, Wi-Fi, BBQ, etc.)
  • Each Unit can have multiple Guests
  • Keeps track of Unit Inspections after Guest check-out: Inspection Date/Time; Inspector; Items that were inspected; Issues to be addressed
  • Parking spots can have various user-defined Features (Residential/Visitor/Handicapped, etc.)
  • Keeps track of Parking spots: Units to which they are assigned; Price; Color/Make/License plate number of Guests’ cars
  • Each Unit can be assigned multiple Parking spots – one for each Guest
  • Units can be filtered by various criteria: Unit Features; Property Features; Price; Number of bedrooms/bathrooms; Unit Type

The Real Estate Template

This Real Estate template enables you to handle Agents and their Listings, the Sellers attached to those listings, as well as Leads and Buyers interested in the listings.
There’s no need for s costly CRM package to effectively manage your office listings.  The Real Estate template allows you to keep track of your listings as well as interactions with Buyers and Sellers so you can focus on making the sale!

Who uses the Real Estate Template?

  • Individual agents who need to:
  • Store information about their Listings and the Buyers and Sellers they work with
  • Keep track of showings to prospective Buyers
  • Establish a comprehensive contact strategy and nurture leads effectively.
  • Brokers who need to effectively manage Listings and workflows for multiple Agents.

Key Features

  • Keeps track of contacts and activities related to a specific Buyer
  • Keeps track of contacts and activities related to a specific Seller
  • Keeps track of showings and other activities related to a Listing
  • Listings can have multiple interested Buyers
  • Buyers may be interested in multiple Listings
  • Listings can be searched by various criteria: Property Size; Location; Number of Rooms; Property Type
  • Listings and buyers can be assigned to specific Agents
  • Sellers can have more than one Listing

The Project Management Template

The Project Management Template is a generic system that enables you to create project management templates. The template can also be modified for use in any application where various components of a whole need to be managed.

Who uses the Project  Management Template?

Applications programmers who need to:
  • Create customized project management applications.
  • Any application where you need to job cost the various parts of a whole.
Key Features
  • Each Project uses the same basic tables.
  • Each Template (element of a project) will have different, user-defined Objects.
  • Each Object (task or component) takes a certain amount of time to create.  The time is stored in the Object record, though the time should also be modifiable at the template level.
  • Templates can have specific, user-defined Features.
  • Templates have a price based on the sum of the time it takes to create all the Objects it encompasses. The price can be modified by the user where needed.
  • Objects can be transferred to Templates from which they can be split into multiple Objects

The Appointments Template

Appointments enables you to effectively manage your appointment calendar.  It is perfectly adapted to service businesses such as hair salons and automobile repair services.
The Appointments template is a great tool to keep your appointments organized so you and your staff can focus on keeping your customers satisfied!

Who uses the Property Management Template?

Small Service businesses that need to:
  • Store information about multiple clients
  • Store information about multiple services
  • Store information about multiple associates or service providers
  • Keep track of multiple appointments for multiple service providers
Key Features
  • Keeps track of Clients, their addresses, contact information and payment terms
  • Keeps track of Associates, their addresses, contact information, employment info and work schedule
  • Allows you to identify different type of Services, each having a specific, user-defined cost and duration
  • Allows you to identify different types of Payment Terms for Clients
  • Clients can schedule appointments based on time or the availability of their preferred service provider
  • Clients can schedule multiple, consecutive appointments with more than one service provider
  • Keeps track of Appointments: Appointment Date/Time; Client Name and Phone Number; Associate Name and Phone Number; Confirmation Date/Time; Cancellations

The Contact Management Template

Contact Management enables you to effectively manage contact information. It can be used to keep track of contact details so you can easily get in touch with them at a later date.

Who uses the Property Management Template?

Individuals or businesses that need to:
  • Store contact information about multiple Contacts
  • Store information about current and past meetings
  • Store information about company detail of point of contact
  • Analyze contact communication based on regions
  • Generate reports from contacts
Key Features
  • Keeps track of Contact names, their addresses and contact information
  • Generate contacts reports
  • Keep leads information pertains to contact activities

The Employee Timesheet Template

The Employee Timesheet enables you to create and manage your employee timesheet. The primary component is obviously the Timesheet, but the system requires other entities to work together with it for companies, firms and agencies to effectively collect, manage, track and share records about Projects, Employees, Timesheets, Activities and Cost Centers.
 
  • Timesheet
  • Employees
  • Projects
  • Activities
  • Cost Center

Who uses the Employee Timesheet Template?

Small businesses that need to:

  • Store information about multiple employees
  • Store information about employee activities
  • Produce timesheet reports
 
Key Features

  • Keeps track of Employees, their addresses, job title, and basic timesheet information
  • Keeps an archive of project activities, cost center, regular and overtime hours worked in a given month, any salary advances or loans and traveling allowances
  • Tracks Employee absences and vacations
  • Managers and employees have different access rights 

The Custom CRM Template

zenbase custom crm

Customer Relationship Management (CRM) manages customer interactions and data throughout the customer lifecycle between the customer and the company across different channels where a sales team can use to track customers through the entire sales cycle.

The Custom CRM has the following essential components:

  • Leads: initial contacts
  • Accounts: Information about the companies you do business with
  • Contact: Information about the people you know and work with. Usually, one account has many contacts
  • Opportunities: Qualified Leads
  • Activities: Tasks, meetings, phone calls, emails and any other activities that allow you to interact with customers
  • Sales: Your sales team
  • Dashboard: CRM dashboards are much more than just eye candy. They should deliver key information at a glance and provide links to drill down for more details.
  • Login: Salespeople and managers have different roles in the system. Managers have access to reports and sales pipeline information.

Who uses the Employee Timesheet Template?

Sales Team:

  • Access their tasks
  • View their leads
  • Create new tasks for each lead
  • Create new opportunity
  • Lose a sale

Sales Managers:

  • Manage all customers
  • Manage sales team
  • View current sales activities

The Simple Payroll Template

The Simple Payroll Template provides employee payroll and tax management for small businesses. Keeping an accurate payroll tax record is required for every business owner. It is specifically designed to organize payroll tax. 

There are four main components of this template:

Taxable Entities

The first section in the tax payroll template is the taxable entities. This section allows users to record the tax entities along with the types and cost. The taxable entities and payments box is divided into three parts to accommodate different management purpose.

Tax Types

The next section in the tax payroll access template is the tax type. As the name suggests, the tax types section organize the type of the tax which users should pay. A company may have more than one tax types to pay, so, it is important to have the tax list. 

Payments

It simply keeps a record of entities and gross pay at a given period. 

Applicable Taxes 

Applicable Taxes tracks any taxes imposed with respect to the payroll, in each case, if the non-payment of such taxes could result in a withhold.



The Employee Management Template

The template is fully customizable and editable for managing staff and workforce information for modern businesses. It can easily organize and maintain employees essential information in a database designed for staff management. 

Who should use the Employee Management Template?

  • Business owners or Human Resources (HR) who need to manage their staff and workforce more efficiently
  • Department managers who keep track of employees and their salaries

Major Components

  • Departments
  • Employees
  • Salaries
  • Managers
  • Titels